Board Member Roles

President

Provides overall leadership for chapter operations and long term direction for the chapter.

• Chair of the Executive Committee (Board of Directors)
• Approve board member nominations
• Manage annual board member elections
• Liaise with DAMA International
• Represent the chapter to external organizations
• Responsible for the health and welfare of the chapter

Chief of Finance

Manages the financial matters of the chapter and is also known as the Treasurer.

• Prepare and submit annual budget for executive approval
• Manage and prepare reports on chapter expenses and revenues
• Establish and manage the process to collect membership of fees,
• Coordinate payment for invoices and chapter expenses
• Manage the chapter bank accounts
• Maintain financial records for the chapter
• Coordinate annual financial statements and audits

Chief of Operations

Manages the chapter operations and corporate library of information. Is also known as the Secretary.

• Coordinate Annual General Meeting
• Act as corporate secretary to maintain agenda, records and minutes of meeting for executive committee meetings
• Coordinate arrangements/logistics for chapter events including site set up, registration, preparation and distribution of materials
• Coordinate logistics for chapter elections
• Maintain chapter incorporation status

Chief of Membership

Coordinates member services, documentation and internal communications

• Determine corporate, non‐working and regular membership services packages
• Develop and coordinate recruitment events
• Provide new member information package
• Maintain member list and contact information
• Review event participation lists to validate member entitlements and responses to programs
• Manage the membership process
• Establish member communications contents and channels – newsletter, website etc.
• Respond to member inquiries, requests and recommendations
• Contribute to chapter calendar of events and forward planning

Chief of Online Services

Manages the chapter's online and technology platforms and services

• Maintain the chapter website, including membership enrolment and payment management
• Provide online member services and event registration and hosting services
• Work with hosting service and social media providers to resolve issues and manage service delivery
• Provide security protocols for member and contact directory to ensure privacy of personal information
• Manages and moderates online communications forum
• Update website content on behalf of chapter and monitors contents for accuracy and tone
• Report on use and planned changes/enhancements to chapter board for review
• Maintain chapter calendar of events and news updates

Chief of Marketing and Sponsorship

Establishes and maintains external relationships and partnerships.

• Identify, recruit and manage partnerships and sponsors for delivery of programs and events
• Prepare chapter marketing and promotion campaigns and materials
• Develop branding, promotional materials and messages for chapter events
• Initiate and deliver chapter events in coordination with Chief of Education and Programs and Chief of Research and Strategy
• Identify, recruit and manage partnerships for delivery of programs and events
• Maintain sponsor and partner lists and contact information
• Design/publish chapter newsletters for members and online bulletins
• Contribute to chapter calendar of events and forward planning
• Manages the chapter's social media platforms strategy

Chief of Education and Programs

Establishes and maintains educational programs for the chapter in alignment with DAMA International standards.

• Organize annual certification training and exam in coordination with DAMA International
• Develop education programs in support of certification and emerging data management areas in collaboration with Chief of Research and Strategy and interest areas identified by members
• Establish an information sharing/community of practice
• Recognize data management leaders and promote best practice examples in the National Capital Region community
• Initiate and deliver chapter events in coordination with Chief of Marketing and Sponsorship and Chief of Research and Strategy
• Coordinate logistics for program delivery with Chief of Operations
• Review event registration and certification lists to celebrate chapter support for education programs
• Contribute to chapter calendar of events and forward planning

Chief of Research and Strategy

Develops relationships with communities and organizations exploring emerging technology and data best practices.

• Actively engage in industry activities and events, gather and harvest knowledge from continuous research
• Identify emerging areas of interest and propose speakers, reading material, seminars
• Identify partnerships, conferences and themes to promote
• Provide recommendations and support the Chief Education & Programs and Chief Marketing & Sponsorship as required
• Contribute to chapter calendar of events and forward planning

Past President

The current president becomes the Past President upon resigning from the office.

• Sits on the Board of Directors as a voting member
• Provides advice to the board
• Responsible for any elections required during his/her tenure as Past President
• Represents DAMA as necessary